Smart Life Projects, established in 2023, is a national and international company delivering high-level consultancy and services in key areas essential for today’s economic, social, and cultural development. As part of the Smart Life Group Holding, we specialize in International Project Financing, offering top-tier, professional services to both the Albanian territory and the broader European region.

Our mission is to contribute to territorial development and create stable job opportunities, especially for talented young individuals with significant professional and personal qualities. We collaborate with distinguished international experts and important NGOs to achieve global and interconnected human and territorial development. Our services encompass the full project lifecycle, from ideation and preparation to implementation.

We are we offering
We are seeking a Project expert for International Project Financing. The successful candidate will perform project writing tasks to support our office’s mission. Responsibilities include ideation, follow-up, preparation, and implementation of international project financing initiatives.

This position is based in Tirana and involves expertise support, the candidate can be hired or can work as an external expert. The pay will be commensurate with the job profile and the candidate’s experience. Future missions in Albania or abroad are foreseen.

We offer a competitive position that provides the opportunity to execute successful international project financing, with a particular focus on EU-funded grants.

Responsibilities and duties
The individual expert will perform functions based on the needs of the Office. The successful candidate will serve as a Project Expert for International Project Financing, bringing experience in a multicultural environment and comprehensive knowledge of EU/International Donors legal procedures and rules such as PRAG and Financial Regulation. The expert will leverage its expertise in International Project Financing, working under the supervision and responsibility of the Office Manager.

Responsibilities will include but will not be limited to the following:

Administration
Assist in preparing various reports (e.g., interim and final reports) and meeting minutes.
Coordinate and organize meeting activities.
Analyze EU and International Donor legal procedures and rules, such as PRAG and Financial Regulations.
File administrative and accounting-related documents for managed projects.
Maintain a clear and logical filing system.
Monitor the execution of tasks and provide assistance;
Backup other team members during absences;
Assist in contracting administrative needs;

Project Ideation and Preparation
Assist in preparing project procedures;
Follow up with partners on project procedures;

Project Implementation and Contract Management
Support project procedures preparation;
Follow up with partners during project implementation;
Assist in procurement planning and procedures;

Project Closure and Auditing
Assist in project closure procedures;
Prepare final reports;
Assist external auditors by preparing supporting documents for project closure;
Follow up with auditors during the project closure;

Accounting and Budgeting
Prepare budget forecasts and ideas during project preparation/implementation;
Coordinate with various donors during budget preparation/ideation;
Understand market prices related to different services/products;
Support beneficiaries during budget forecasting/reporting;

Selection Criteria

Minimum Requirements:
– Three-year degree / first level degree in administration and accounting or related field
– Minimum proven 5 years of experience as Project Expert for International Project Financing with experience in successfully implemented projects;
– Proficient level in Albanian (C1 level in CEFR);
– Proficient level in English (C1 level in CEFR);
– Preferable a good level in Italian (B1 level in CEFR);
– Good IT skills (MS Word, Excel  and Power Point);

The following will be considered a strong asset:
– Experience in a multicultural environment;
– Knowledge of EU legal procedures and rules like PRAG, Financial Regulation;
– Experience in International Project Financing;

How to apply
Please send your application and supporting documents to our main contact point by the specified deadline below.

In the subject line of your email, please write:

Application for the post of Project Expert – SURNAME / NAME (in capital letters).

Your application should include the following attachments:

A cover letter (maximum 1 page)
A detailed CV using the Europass template (maximum 3 pages)

Applications that do not follow these instructions will be automatically excluded from consideration.

The procedure
After the application deadline, submissions will be reviewed by a Selection Committee established for this purpose. The committee will create a shortlist of candidates deemed most suitable for the position based on a preliminary assessment of their cover letters and CVs. Shortlisted candidates may be asked to provide additional supporting documents. If compliant, they will be invited to an assessment phase, which may include a written test. During this phase, the Selection Committee will evaluate candidates’ suitability for the position, including their knowledge of IT tools and language proficiency.

The top candidates from the assessment phase will be invited for an interview.

Candidates who are not shortlisted will be notified individually of the selection procedure outcome.

Personal Data

By submitting their applications, candidates consent to the processing of their personal data by the staff responsible for collecting, storing, and processing applications in accordance with the purposes of the selection procedure as the local legislation. The General Manager of the company oversees data processing.

Personal data processing for this job offer and potential hiring will adhere to the principles of lawfulness, fairness, and transparency, ensuring the protection of the fundamental rights and freedoms of individuals.

Our mission is to contribute to territorial development and create stable job opportunities, especially for talented young individuals with significant professional and personal qualities. We collaborate with distinguished international experts and important NGOs to achieve global and interconnected human and territorial development. Our services encompass the full project lifecycle, from ideation and preparation to implementation.